Information We Collect
When you enroll onto our classes or request to be added to our waiting list, we will store and process the following data about you:
Contact information (full name, address, email, telephone/mobile numbers) you provide on our enrolment form or via email
Pupil’s name and date of birth
Pupil’s relevant medical information and additional notes relating to pupils
Information regarding classes pupils attend
A record of payments received – note that card details are NEVER stored or kept on record
A record of emails sent via the Mailchimp server, including which ones you have opened, and which links you have clicked on (enrolled pupils only)
What we do with the information we gather
Your data may be used for:
Communicating class updates/cancellations/outstanding fees/exam sessions and other class specific information (Contract basis)
Emailing newsletters with details of term dates, new classes, special offers and upcoming NDC events. At times this may include promotional information about third parties which we think you may find interesting (Legitimate interests’ basis)
Applying to the Local Authority for performance licenses (Legal obligation basis)
Submitting examination entries to the Northern Counties Dance Teacher’s Association or International Dance Teachers Association (Consent basis)
Will Your Data be Shared with Anyone?
We will not share your data with anyone who does not need access without your written consent. *
Only the following people/agencies will have access to your data:
NDC Principals & Reception staff who store and process our pupil files.
Teaching staff (pupil name, DOB & medical information only) to manage pupil attendance and progression and be aware of any medical requirements.
Local Authorities (pupil name, DOB & postcode only) for performance license applications, when required.
Northern Counties Dance Teacher’s Association or International Dance Teachers Association (pupil name & DOB only) for examination entries.
We also use Mailchimp to coordinate our email messages, so pupil names, parent/guardian names and email address are stored on their server. We will provide you with an option to unsubscribe in every email that we send you from Mailchimp.
*Only in the extremely rare instance of a legal order, or where with-holding data may pose a serious safety risk, would data ever be shared without your consent.